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  • Policy

Attendance

Attendance Tracking Policy

British Blueprint Skills Institute Ltd maintains robust systems to monitor and record student attendance in line with UK Home Office requirements.

  • Student attendance is recorded weekly for all scheduled teaching sessions.
  • Attendance is tracked using:
    • An electronic attendance register (spreadsheet or learning management system), and
    • Tutor-confirmed session records.
  • Tutors are responsible for marking attendance at each teaching session.
  • Attendance data is reviewed weekly by the compliance function.

Absence Monitoring

  • Any student absence is flagged immediately.
  • Students absent without authorisation are contacted within 24–48 hours.
  • Continued non-attendance triggers:
    • Formal warnings
    • Welfare and academic support checks
    • Escalation for potential Home Office reporting if required

All attendance records are retained as part of the student’s compliance file.

Student Records Storage & Data Management

British Blueprint Skills Institute Ltd maintains accurate, secure, and auditable student records.

Types of Records Held

  • Student enrolment details
  • Identity and visa documentation (where applicable)
  • Attendance records
  • Assessment results and progression records
  • Communication logs relating to compliance or welfare

Storage Method

  • Digital records are stored in secure, access-controlled cloud storage.
  • Physical records, where required, are stored in locked filing cabinets at the UK administrative address.
  • Access to records is restricted to authorised staff only.

Data Protection

  • All student data is handled in accordance with UK GDPR and Data Protection legislation.
  • Records are retained for the required statutory period and securely disposed of thereafter.

Compliance Reporting to the Home Office

British Blueprint Skills Institute Ltd has a clearly defined compliance reporting structure.

Designated Compliance Officer

  • Name: Catarina da Silva
  • Role: Compliance & Reporting Officer

Responsibilities

Catarina da Silva is responsible for:

  • Monitoring student attendance and engagement
  • Ensuring records are accurate and up to date
  • Reporting relevant events to the UK Home Office within required timeframes, including:
    • Non-attendance or withdrawal
    • Changes in student circumstances
    • Course completion or early termination
  • Acting as the primary point of contact with the Home Office

Compliance Management & Oversight

Compliance is actively managed and reviewed within the organisation.

  • Catarina da Silva oversees day-to-day compliance operations.
  • Regular internal reviews are conducted to ensure:
    • Attendance tracking is accurate
    • Records are complete and auditable
    • Reporting duties are met on time
  • Any compliance risks identified are addressed immediately through corrective actions.

The institute is committed to maintaining full compliance with all sponsor duties and regulatory requirements.